An Administrative Officer, or Administrative Officer, helps organizations by providing administrative support.
Your role involves organizing records, managing budgets, and overseeing office supplies.
However, there is more to the administrative officer job and this article does justice to it.
Administrative Officer Job Description[Template] Update 2024
Main Duties:
- Greet and direct visitors, answer phones, and handle complaints politely.
- Maintain office supplies, check inventory, and work with vendors to ensure availability.
- Occasionally travel off-site to deliver reports or files.
- Ensure file confidentiality and security.
- Coordinate schedules, arrange meetings, distribute memos, and reports.
- Operate office equipment such as copy machines, fax machines, and printers.
Skills and Qualifications:
To succeed in this field, you need the following assets:
- Good organization and time management skills.
- Basic bookkeeping experience, especially in accounts payable/receivable.
- Familiarity with office management software like word processing and spreadsheets.
- Typing speed of at least 60 words per minute with minimal errors.
- Strong communication skills and ability to multitask.
Average Salary Expectations:
- An Administrative Officer earns an average of $75,334 annually, depending on experience and location.
Education and Training:
- While a high school diploma or GED suffices, many employers prefer an associate or bachelor’s degree in business or public administration. Professional certification in office management is advantageous.
Experience Requirements of Administrative Officer:
- Previous experience in a clerical or secretarial role is typically required.
- Understanding of business management is an asset.
- Many start as Administrative Assistants and progress to Administrative Officer roles through experience.
Administrative Officer Specific Responsibilities:
- Manage office supplies and place orders.
- Prepare expense reports and office budgets.
- Maintain company databases and filing systems.
- Answer employee and client inquiries.
- Update office policies and maintain company calendar.
- Book meeting rooms and arrange travel.
- Distribute correspondence and prepare reports and presentations.
- Schedule in-house and external events.
More Experience Requirements:
- Proven work experience in administrative roles.
- Knowledge of office procedures and software like MS Office.
- Strong organization and problem-solving skills.
- Excellent written and verbal communication.
- Attention to detail.
- High school diploma; additional qualifications in Office Administration are beneficial.
Alternative Positions to Administrative Officer
- Administrative Assistant
- Administrative Manager
- Administrative Clerk.
FAQs
#1. What makes a good Administrative Officer?
Interpersonal communication skills.
Healthcare expertise.
Forward-thinking attitude.
#2. Who does an Administrative Officer report to?
Administrative Officers typically report to the Director of Operations, COO, or CEO.
#3. Who reports to the Administrative Officer?
HR, IT, accounting/finance, and marketing department members usually report to the Administrative Officer.